This code serves as a basic guide to management to ensure fair discipline. The sanctions for infringements may be varied when aggravating, extenuating; mitigating factors and the merits of each case is taken into consideration. The schedule of offences and recommended actions shall form part of the employee’s contract of employment.
The schedule is not exhaustive and the Company reserves the right to take disciplinary action against any employee for good cause, although such cases may not be stated herein. The Company reserves the right on reasonable notice to all its members to amend, add to, or vary any provisions of this Code.
Previous warnings shall be regarded as accumulative.
1. Time keeping
| Verbal warning | Written Warning | Final Written warning | Dismissal | ||
| 1.1 | Reporting late for duty. | X | X | X | X |
| 1.2 | Leaving or entering Company premises without authorisation. | X | X | X | X |
| 1.3 | Absence from workstation during working hours without prior authorisation | X | X | X | X |
| 1.4 | Failure to inform a supervisor or a designated supervisor/manager of any absence from work. (The onus rest with the employee to contact his supervisor or a designated supervisor/manager at least 3 hours prior to shift commencement, if he/she cannot report for his shift or for work on any specific day.) | X | X | X | |
| 1.5 | Absence from work for 1 day or longer without a valid reason, or absence through sickness for more than 2 consecutive working days without the submission of a valid medical certificate, or failure to submit such a certificate when required by law. Please note that a more severe sanction may be applied for longer periods of absenteeism. | X | X | X | |
| 1.6 | Unauthorised Leave (Taking leave without an authorised or approved signed leave form.) | X | X | X |
2. Safety, vehicle and moving machinery related infringements
| Verbal warning | Written Warning | Final Written warning | Dismissal | ||
| 2.1 | Failure to comply with traffic regulations whilst driving a company; leased; and/or rental vehicles. | X | X | X | |
| 2.2 | Non-compliance with safety regulations and any other legal or internal regulations in connection with safety of employees as well as committing any unsafe act endangering lives of Company property. | X | X | ||
| 2.3 | Unauthorised removal of, or tampering with safety equipment and/or failing to replace such equipment. | X | X | ||
| 2.4 | Unauthorised carrying of passengers in a Company vehicle | X | X | ||
| 2.5 | Reckless driving of a company; leased; rental vehicle and/or company equipment | X | X | ||
| 2.6 | Failure to report an accident or damage to Company property in which the employee is directly or indirectly involved, or caused. | X | X | ||
| 2.7 | Unauthorised carrying of paying passengers in Company vehicles. | X | |||
| 2.8 | Unauthorised driving or handling of company vehicles or equipment | X | |||
| 2.9 | Driving a Company vehicle while under the influence of alcohol or any other form of drugs, or doing work or operating machines and equipment while under the influence. | X |
3. Violent and or insubordinate behaviour
| Verbal Warning | Written Warning | Final Written warning | Dismissal | ||
| 3.1 | Horseplay (Rough and/or Boisterous play or pranks) | X | X | X | |
| 3.2 | Insulting, cursing or use of abusive language against any colleague or member of the public while on duty. | X | X | ||
| 3.3 | Repudiation by an employee (Insolence by an employee of his duty to show respect) | X | X | ||
| 3.4 | Refusal to obey an employer’s instructions (Insubordination) | X | X | ||
| 3.5 | Unauthorised carrying of firearms or any other dangerous weapons while on duty and without the authority of the Manager | X | X | ||
| 3.6 | Fighting on Company premises or if it is not on the premises, the fighting is work related | X | X | ||
| 3.7 | Assault | X | |||
| 3.8 | Deliberate damaging of Company property or the property of any other employee or any other person while on duty or because of a work related reason. | X | |||
| 3.9 | Gross insubordination | X | |||
| 3.10 | Intimidation with intention to harm any person or property. | X |
4. Cash handling and dealing with assets of the company
| Verbal Warning | Written Warning | Final Written Warning | Dismissal | ||
| 4.1 | Failure to follow cash handling procedures | X | X | ||
| 4.2 | Negligence | X | X | ||
| 4.3 | Gross negligence | X | |||
| 4.4 | Being short of money after reconciliation and a reasonable period was given to search for any mistakes. | X | X | ||
| 4.5 | Acting out of Employee Mandate | X | |||
| 4.6 | Gross, wilful and/or deliberate failure to follow cash handling procedures | X |
5. Dishonesty related infringements
| Verbal Warning | Written Warning | Final Written warning | Dismissal | ||
| 5.1 | Permitting and/or providing any means for an employee discounts when selling products or giving unauthorised discounts. | X | X | ||
| 5.2 | Unauthorised repairs to or production of, private property or articles on the Company premises, or with Company equipment, during and/or after hours. | X | X | ||
| 5.3 | Dishonesty of any nature | X | |||
| 5.4 | Fraud | X | |||
| 5.5 | Forgery of any nature | X | |||
| 5.6 | Acceptance of any gifts; cash or kind which places the employee in a compromising position. (Corruption ~ any gifts should be declared on a registry) | X | |||
| 5.7 | Unauthorised possession or removal of Company property or the property of any other person. | X | |||
| 5.8 | Unauthorised changes to or tampering with a clock card, attendance register or clocking machine, or deliberate clocking for another employee. | X | |||
| 5.9 | Making any changes to a sick note or presenting a falsified sick certificate. | X | |||
| 5.10 | Presenting false evidence or declaration. | X |
6. Miscellaneous
| Verbal Warning | Written Warning | Final Written Warning | Dismissal | ||
| 6.1 | Misuse of company telephones | X | X | X | X |
| 6.2 | Failure to comply with any company procedures, company policies, regulations, or laws. | X | X | X | |
| 6.3 | Betting or gambling during working hours or on Company premises | X | X | X | |
| 6.4 | Sleeping on duty | X | X | X | |
| 6.5 | Smoking in areas of the Company premises where smoking is prohibited (Safety) | X | X | ||
| 6.6 | Reporting for duty or being under the influence of alcohol or any other form of drugs whilst on duty (Safety). | X | X | ||
| 6.7 | Unauthorised possession or consumption of alcohol or any form of drugs while on duty or while on Company premises (Safety) | X | X | ||
| 6.8 | Failure to report misconduct committed in your presence | X | X | ||
| 6.9 | Failure to report any known misconduct committed by employees. | X | X | ||
| 6.10 | Unfair discrimination | X | X | ||
| 6.11 | Misuse of Company technology | X | X | ||
| 6.12 | Any violation of the Company’s electronic communication policy. The onus is on the employee to assure that they know and understand this policy. | X | X | X | |
| 6.13 | Not adhering to bio safety or food security rules. | X | X | ||
| 6.14 | Unauthorised disclosure of sensitive information or trade secrets. | X | |||
| 6.15 | Any contravention of competition laws and legislative requirements. | X | |||
| 6.16 | Sexual Harassment | X |